Current Contracts & Agreements

• Please click to see the current Town of Palm Beach contracts.
• Please click to see the current Town's active and open solicitations. 

Bids and RFPS

The Town of Palm Beach utilizes a 100% electronic solicitation platform and contract management software. All solicitations, including Bids (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Information (RFI) will be released electronically through the online platform powered by EUNA Solutions. Responses by bidders or proposers must be submitted electronically through the same online platform.

The Town will no longer accept paper responses to solicitations, which is part of our goal to leave a greener footprint. The process is 100% electronic.

We are confident this new system will benefit our suppliers and proposers in terms of time and cost savings when responding to town solicitations. No more hand delivery of bid responses; no more wondering if Fed EX or UPS will deliver the documents on time. Responses will now be done from the comfort of our vendor's offices. The benefits to the Town are many: This fully integrated system includes project planning, contract awarding, and management. Vendors are required to register with the EUNA Solutions system for FREE. Registration is required to view the solicitation details and participate in the solicitations.

For formal solicitations, the Town will also post an advertisement in the Palm Beach Post newspaper, EUNA Solutions and utilize purchasing websites DemandStar and Public Purchase. Our goal is to secure as many qualified submittals as possible. All three platforms will direct the vendor to submit online through EUNA Solutions. Our contracted vendor, EUNA Solutions, has a vendor support hotline manned from 8:00 a.m. to 8:00 p.m., Monday through Friday, to assist vendors with submittal issues. 

To access current open Town solicitations, see all the backup documentation from EUNA Solutions, and submit your bid, please visit the ACTIVE/OPEN Solicitations link above. By accessing and reviewing, you are not obligated to submit. When preparing a bid or proposal in EUNA Solutions, you do not have to do it all in one session. After you log out, system will remember your work, and next time when you log in, system will pick at the same place you left. 

If you need help with the EUNA platform or downloading any documents, you can contact the EUNA Service Desk directly by calling 1-800-354-8010 or emailing the EUNA Service Desk.

For registration and additional help, please visit the EUNA Solutions link below: EUNA Vendors Support.

Document Sources

Respondents are advised that EUNA Solutions is the only source of solicitations, notices, addenda, and other communications for the Town of Palm Beach. The Town is not under any obligation and will not email notifications concerning the posting, amendment, or close of solicitations. Vendors are responsible for checking EUNA Solutions for information and updates concerning solicitations or contact the Procurement and Contract Management Division. It shall be the responsibility of each bidder, during and prior to bid submittal, to determine if any addenda has been issued and to obtain such addenda.

Questions may be addressed to the Procurement and Contract Management Division by calling (561) 838-5440 or email the Procurement and Contract Management Division.

Vision

To contribute ethically, quantitatively, and qualitatively to the strategic goals of the Town of Palm Beach by engaging best business practices to achieve efficiencies, transparency, and cost savings to the Town’s Procurement and Contract Management efforts.

Mission

The role of the Procurement and Contract Management Division is to maximize the value of public funds by maintaining a fluid procurement system of efficiency, quality, and integrity. In doing so, the Procurement and Contract Management Division is dedicated to developing a professional work environment that maintains strong ethics.

The Procurement and Contract Management Division is responsible for:

• Acquisition of all supplies, materials, equipment, construction contracts, and services required by Town departments. This is accomplished by the determination of applicable procurement procedures, quality, value, price, vendor selection, placement of purchase orders, use of purchasing cards, and contract administration Town-wide. 
• Coordinate operation of central warehouse for Town supplies and materials. Maintain adequate stock levels to meet operational requirements.
• Coordinate the auction, sales, or other lawful means of disposal of Town-owned property that has been declared surplus. 
• Promote environmentally preferable procurement (Green Initiatives) in the acquisition of goods and services and consider life cycle effects for pollution, waste generation, energy consumption, recycled material content, depletion of natural resources, and potential impact on nature in procurement decisions. 
• Provide Town mail delivery, warehouse delivery and bank delivery services. 

The Procurement and Contract Management Division embraces the Values and Guiding Principles of Public Procurement and Contract Management set forth by the National Institute for Public Procurement and Contract Management (NIGP).

Values

The Procurement and Contract Management Division is committed to and is guided by the following values:

• Respect for Everyone
  • Procurement treats all stakeholders with fairness, courtesy, and respect, ensuring inclusivity and equity in every interaction.
• Highest Ethical Standards
  • Procurement upholds the public trust by conducting all procurement activities with integrity, transparency, and full compliance with applicable laws, regulations, and policies.
• Cooperation and Teamwork
  • Procurement fosters collaboration within the division, across Town departments, and with suppliers to achieve shared goals and deliver value to the community.
• Commitment to Quality
  • Procurement strives for excellence in every procurement process by focusing on effective sourcing, accurate specifications, and best value in vendor selection.
• Spirit of Innovation
  • Procurement embraces continuous improvement and encourage creative solutions to enhance procurement efficiency, sustainability, and responsiveness to emerging needs.
• Open, Timely Communication
  • Procurement maintains clear, honest, and timely communication with internal stakeholders and external vendors to ensure transparency and informed decision-making.
• Personal Responsibility and Accountability
  • Procurement takes ownership of our actions, follows through on commitments, and holds ourselves accountable to the public and the Town for ethical and effective procurement outcomes.

How To Do Business With The Town of Palm Beach

The Town of Palm Beach and its e-bidding platform, Bonfire, hosted a vendor summit, presenting information on doing business with the Town. To learn how to register as a vendor with the Town and submit your bid/proposal online, please watch the recorded workshop presentation.

Vendor Registration

The Town of Palm Beach utilizes a 100% electronic solicitation platform and contract management software. All solicitations, including Bids (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Information (RFI) will be released electronically through the online platform powered by Bonfire. Responses by bidders or proposers must be submitted electronically through the same online platform. 

The Town of Palm Beach is excited about the changes that will streamline our electronic bid process. We look forward to continuing our good relationship with you and appreciate your interest.

The Town of Palm Beach has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of business opportunities and submit bids and proposals to the Town digitally.

Bonfire Registration

Registration is easy and free.  Vendors are required to register with the BONFIRE platform. 

Please select INSERT DESIRED NIGP COMMODITY CODES associated with your type of business or organization. Our solicitations will be set up using those codes and matched to vendors and contractors using the same codes.

Please contact Bonfire by emailing the helpdesk or calling 1 (800) 354-8010 for assistance. 

IRS Form W-9

The W-9 form is required for all new registrations and all changes to existing vendor registrations. We need a W-9 form for each company we do business with to fulfill IRS requirements. Please download/print this form and submit it to the Town.

Tax Exemption Certificate

The Town of Palm Beach is exempt from paying Florida sales and use tax.

Standard terms and conditions shown on purchase orders.

• Procurement and Contract Management Policy and Procedures
• Purchasing Card Policies and Procedures